We are looking for a Finance & Administration Officer!
Are you looking for a new challenge to apply your experience and passion for making all the financial, human resource and organisational processes of a small organisation run smoothly and flawlessly? And would you like to work your magic every day surrounded by a supportive team? Then we may have the right job opportunity for you!
The European Textile Technology Platform (Textile ETP) is the manager of a highly engaged European community of researchers, technology developers, industry innovators and multiplier organisations from the textile and clothing sector. We act as a think tank, strategic connector, training and EU funding access provider for our members across Europe. We are managing open innovation and learning communities in areas such as circular economy, biobased, digital and smart textiles. We have been established since 2013 right in the heart of Brussels European quarter and have been steadily growing over the last years.
Our small and dynamic team of 7 is looking for a Finance and Administration Officer. to join us in Brussels. In this role, you will:
Handle financial and accounting-related operations such as creation, sending and follow-up of invoices, timely payment of bills, processing of staff expense claims and monthly credit card statements, upload of all documents into our web-based accounting system
Take care of HR related processes such as management of the Social Secretariat tools, follow-up of staff absences, management of restaurant vouchers, insurances etc. and support the team with other administrative issues they may have
Deal with our external providers for IT, communication, travel, financial and meeting-related services
Support with financial reporting of European projects
Support in the organisation of meetings, events, training and team building activities
You will do all this with full support of a motivated and accountable team in a spirit of constant improvement, personal learning and professional growth. You will receive handover support from our interim manager of these tasks.
To succeed as our Finance and Administration Officer, you should be a self-starter, able to work independently and thoughtfully, handle confidential personal and financial information and data safely and discretely, be reliable in planning and implementing your tasks, able to listen, give and take feedback and constructive criticism independent of hierarchy, be open and supportive towards colleagues and members, be committed to and accountable for the quality of you work, while not being afraid to ask for help.
Required experience & skills
At least 2 years of relevant working experience in finance, HR and other organisational admin function of a Belgium-based organisation, preferably within a European environment
Fluent proficiency in English and either French or Dutch
Knowledge of, and practical experience with, Belgian HR processes (Social Secretariat)
Proficiency in use of online accounting and banking systems
Facility in dealing with numbers, calculations and spreadsheets
Excellent office IT skills (MS Office including Excel, Outlook, SharePoint, Teams etc.)
Experience in EU project financial reporting and meeting/event organisation are a plus
Curious, fast learner with an eye to constant improvement of your work
Good general communication skills
Good time management, organisational and problem-solving skills
Education
We are flexible in the field of study and degree obtained, as long as you can convincingly demonstrate your practical professional experience and proficiency in the skills and responsibilities outlined above.
We offer you
A full-time or 4/5 job with ample opportunities to learn and grow.
A dynamic international work environment in a modern workplace in the heart of the Brussels EU quarter which we share with our larger sister organisation EURATEX.
A very flexible home working policy
A competitive compensation package adapted to the level of skills and professional experience, including public transport and homeworking allowance, daily meal vouchers, complementary health and pension insurance.
A Belgian employment contract requiring primary residence in the country
Starting date will be 1 September 2025 at the latest.
To apply, please send a short but precise and meaningful motivation pitch by email to info@textile-platform.eu, accompanied by your CV and any references we could follow-up with to learn more about your current/past work achievements.
Send your application including “Finance-Admin Officer” in the subject line until 31 May 2025. Please note that we are reviewing applications on a rolling basis and may begin interviews before the deadline. Early applications are strongly encouraged, as the position may be filled before the closing date.
